How VendorVALIDATE cleaned 28,000+ vendor records, eliminated 3,000+ duplicates, and reduced manual processing by 45% for a Canadian energy company
Challenges
- Incomplete Records
- Lack of Standardization
- Inaccurate Data
- Duplicate Records
- Poor Communication
- Manual Processes
- System Integration Issues
Objectives
- Normalize and standardize 28,000+ vendor records
- Eliminate duplicate supplier records to reduce costs
- Establish data governance framework
- Improve automation capabilities
- Reduce manual intervention in procurement processes
- Enhance supplier communication and validation processes
- Integrate clean data into Oracle Cloud ERP system
- Implement sustainable data stewardship
The Situation
A major energy company headquartered in Canada, was managing over 28,000+ vendors with severe quality issues with supplier master data.
Their supplier records suffered from systemic data quality issues that were hindering automation, requiring excessive manual intervention, and creating significant inefficiencies in procurement and payment processes. The company lacked established data governance frameworks and had no reliable process for maintaining data integrity across multiple systems.
The Solution
Deployed VendorVALIDATE and its Vendor Outreach component to execute a comprehensive five-phase supplier master data cleanse program.
Key Solution Components:
- Vendor Portal Custom portal enabling suppliers to update Tax IDs, upload tax documentation, contact information, departmental emails, and site addresses
- Automated Email Notifications VendorVALIDATE sent email notifications to suppliers with secure portal links to confirm and update their information
- Automated Monitoring & Reminders System tracked update status and sent reminder notifications to non-responsive suppliers
- Google API Address Validation Integrated search to validate site addresses for accuracy
- Comprehensive Reporting Generated detailed reports comparing original system data with updated portal information for ERP integration
VendorVALIDATE’s advanced duplicate detection algorithms analyzed the 28,000+ vendor database, flagged suppliers with high-risk of duplicate records, and established automated validation protocols for Oracle Cloud ERP integration.
“SAS took the time to truly understand our unique data challenges. Unlike other providers, they didn’t just sell us a solution; they adapted and evolved with us, delivering real, measurable results.” -Sr. Specialist Supply Chain Management
The Results
- 80% of 28,000+ vendor records successfully cleaned and verified
- 3,000+ duplicate vendors identified and flagged for removal
- 45% reduction in manual supplier onboarding intervention
- Data governance framework established for ongoing maintenance
